Add New Parent & Children — Registration Walkthrough

Follow this step-by-step guide to register a staff member as a parent and link one or more children (students) to their record.

Step 1
Parent Information
Basic Information
  • Username (AKU / University ID): Enter a valid staff AKU username, e.g. aku02334. This field is required.
  • First Name & Last Name: Auto-filled from the staff directory once a valid AKU username is entered.
  • Relation Type: Select the relationship between the parent and the child (e.g. Father, Mother, Guardian).
  • Date of Birth: Use the calendar icon to pick the parent's date of birth.
  • Gender: Select from the dropdown.
  • Occupation & Qualification: Choose the appropriate option from each dropdown.
  • College & Department: Select the College first, then the Department. The Department list updates based on the selected College.
Step 2
Contact Information
Communication Details
  • Email: Enter a valid email address, e.g. example@domain.com.
  • Primary Phone: Required, e.g. 0914803378.
  • Secondary Phone: Optional. Provide an alternate contact number if available.
Step 3
Add Children (N Students)
Link Students
Add one or more children (students) to the parent record. For each child, provide the student's details as required by the form. You can add as many children as needed before saving.
Step 4
Review & Save
Final Verification

Before saving, carefully review every field you entered in Steps 1–3. Use the checklist below to confirm the record is complete and accurate.

  • Parent Identity: Username (AKU ID), First Name, and Last Name match the staff directory.
  • Relation & Personal Details: Relation Type, Date of Birth, Gender, Occupation, and Qualification are correct.
  • College & Department: The selected College and Department are the correct ones.
  • Contact Information: Email, Primary Phone, and (if provided) Secondary Phone are accurate.
  • Children (N Students): All student records you added are correct and complete.
  • If all details are correct: Click Save to register the parent and link the children.
  • If errors exist: Click Update, correct the necessary fields in Steps 1–3, then click Save to finalize your entry.

Invoice Generation: Once the parent and children are saved, the system automatically generates an invoice for the registration. The invoice is stored with the parent record and can be printed or downloaded from the parent's profile page.

Username & Password Delivery: After a successful save, the system generates a Username and a temporary Password for the parent account. These credentials, together with the invoice reference, are sent automatically to the parent's personal email address entered in Step 2.

  • Username: Auto-generated from the AKU ID.
  • Password: Temporary — the parent is prompted to change it on first login.
  • Invoice: Attached or linked in the same email.

Already registered as a parent? If the AKU username you entered already belongs to an existing parent, a login prompt will appear instead of the Save button. Use it to open and view the existing parent record — no duplicate will be created and no new credentials will be emailed.

How it works:

  • Enter a valid AKU username of a staff member.
  • Their name is auto-filled from the staff directory.
  • If the staff is already a parent, you'll see a login prompt to view their record.
  • Otherwise, fill in the rest of the form and register them as a parent with their children.

Important Note: The parent record must be saved successfully before children can be linked. Double-check all spellings, phone numbers, and student details before finalizing.